We are also using Troopmaster for Advancement. Advice on migrating from SOAR and Troopmaster to Scoutbook. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. Im not sure if I can pull similar reports from IA. So I would have all advancements, merit badge, service, camping etc. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. The app also has what seem like off decisions to me. Reports: It has been several years since I looked into it. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! need to do at home to get caught up. I had to do this by hand. The program includes many standard BSA special awards but you can add your own local or custom awards as well. "customized" some of the choices made by the scripts may not work SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. ok, thanks. Take a look at a sneak peek of our new PackMaster Web 2.0. Is there any way that I can import this data in bulk into IA? Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Post unit announcements to your website, home page, and newsletter. A tag already exists with the provided branch name. There is a help document and video at the following link: Who Can Record Activities? scout.py Thank you. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. We have ~65 scouts and years of activities to migrate. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Powered by Discourse, best viewed with JavaScript enabled. It contains information about each scout in your troop. Full, detailed log of exactly which members have updated specific fields in your database. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. The BSA does not permit units to access advancement data for former Scouts. Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. I wrote a custom Python program to convert the data to CSV. This topic was automatically closed 7 days after the last reply. Date Format: MM/DD/YYYY Has anyone saved their notes or produced a guide on how to make this transition? Good to see this can be integrated. tracking advancement, milestone achievements and all the fun SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. Members: All Adults I converted our Troop over from TM to SB last fall. Allow your members to register and pay for upcoming activities quickly and easily. Easily promote all of your scouts to the next grade and the beginning of each new school year. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. You can even In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Website Theme Choose from either a dark or light theme for your site. One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. and our I have exported the service hours and camping nights from TroopMaster into PDF. We just had to enter some updates. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. But We do like SOAR, just dont like manually maintaining two lists. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. And if your Scouting adventures take you From here you can search for Merit Badge Counselors. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! Welcome! Consolidate your activities list by removing older or less-important activities from your database. 3. level 2. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. The program includes many standard BSA special awards but you can add your own local or custom awards as well. It seems that you have far greater control over your data (and We are now manually entering all 250 events into Internet Advancement. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. height: 500px; We are not fully done yet. I wasnt aware of this. This contains information about each adult leader in your troop. New replies are no longer allowed. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. It contains information about each scout in your troop and his parents. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. With Scoutbook you can create customizable calendar of events, And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. Merit Badge Counselors: This is currently an unknown. Go to your unit page in Scoutbook. The app was built just for Scouts and their parents and pulls I wish I could provide a turnkey solution but I think we may just need to remember to do a weekly email. We are about to begin our migration from TM to ScoutBook as well. @VictoriaMorgan - there is no such upload available to IA. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Or you can go to individual Scout Advancement pages and add them that way. This will take many hours. They are auto-magically added via the scout and adult registration process. It is this initial migration/import to get things started that is needed. I was wondering if there was any easier methods. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Due to the way that Troopmaster can be The scripts in this repository represent many hours of trial and error Now its all right here in Scoutbook! What Scout information are you trying to transfer? Parse the activity report into something appropriate for Scoutbook. Troop Roster: Make sure that all the list of scouts and adults is accurate. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. parse_activity_report.py You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. Credit toward Second/First Class, Camping, Hiking, Service, etc. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. As of today there is no way to enter merit badge counselors that I know into Scoutbook. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Please use Send Now to send calendar messages. Login to get started. }. Easily import your data from Scoutbook to get started managing your records in PackMaster. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. The Scouting app is available for download on You will need to manually move this data. New comments cannot be posted and votes cannot be cast. I know of some units that have just aggregated the data for each Scout and created one entry. User Accounts/Passwords Control which areas of the database each user group can view and/or edit and which members they can access. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? I am aware from reading previous posts that there is not a direct transfer of camping nights. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. help.scoutbook.scouting.org Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. for answers to commonly asked Scoutbook questions, Scoutbook There is no automated process to move activity logs from Troopmaster to Scoutbook. If nothing happens, download Xcode and try again. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. Welcome! For example a single service project with 50 hours of service. Select area: Scout Data (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). I think it's also faster) if you import the data in the csv format There was a problem preparing your codespace, please try again. Most scouts and registered adults were already in Scoutbook. In that case, camping nights for the past 2 years should be entered per campout. to use Codespaces. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. I only did this for the active scouts. There are several versions of Troopmaster. I dont think Troopmaster supports exporting activities either. What is the Difference Between Internet Advancement and Scoutbook? sign in Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. can all be specified for each activity. His former troop used Troopmaster and we use ScoutBook. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. There is currently no import capability for the activity logs. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. I want to simplify things and move everything to Scoutbook. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. This took a while. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. Reddit and its partners use cookies and similar technologies to provide you with a better experience. resources that will help with the day-to-day management of a Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Thats more a philosophical argument, though. certainly import your Troopmaster files and Scoutbook does support Click on MB Counselor List. This is how most parents are kept notified of upcoming events. Merit Badge Counselors: This is currently an unknown. Visit Scout Ranks: This was mostly up to date already. and can all be specified for each activity. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Easily create groups of members to include on specific reports. Scoutbook provides a primer for doing this import, including sample Create custom permission slips for your upcoming activities. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. However, you could (in theory) create a single 60-night entry. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. adult.py properly for your unit. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. 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